Odau — Intelligence: Portfolio Performance, Usage, Health and AI Spend
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01Portfolio Performance
02Usage Signals
03Operational Health
04Financial Insights
ODAU
Search across tools, vendors, contracts…
Executive Owner
Intelligence layer
+ New request
Portfolio score
78 Good +8 vs last quarter
Twelve monthsBenchmark
Top strength
Ownership coverage
10 points above benchmark
Benchmark 8191%
Biggest gap
Data quality
12 points below benchmark
Benchmark 7058%
Confidence
High
Validated against source
Fields traced96%
Needs your attention
Data quality below benchmark 78 systems missing cost or owner Review
Ownership confirmed 412 of 436 systems have an accountable owner Healthy
Benchmark refreshed Peer set updated for Q1 Updated
One decision moves this: complete the data on your top twenty systems.
Portfolio Performance
How the portfolio performs against comparable companies.
Data as of Apr 30
Portfolio score
78Good
Odau intelligence
Strong foundation. Clear opportunities to lead.
Ownership and contract coverage are above benchmark. Data quality and lifecycle maturity are the largest remaining opportunities.
Top strength
Ownership coverage
Biggest gap
Data quality
Confidence
High
Benchmark pulse
Your portfolio vs. market median
Ownership coverage75%
Contract coverage72%
Lifecycle maturity3.6
Data quality80%
Recommended focus
1Improve data completeness to unlock automation
2Advance lifecycle maturity for high-value systems
3Expand contract coverage for shadow systems
View personalized plan
Guidance Data completeness is the one gap holding automation back. Open the plan →
ODAU
Search across tools, vendors, contracts…
Executive Owner
Intelligence layer
+ New request
Adoption score
64 Uneven −3 vs last quarter
Twelve monthsBenchmark
Best adopted
Collaboration suite
94% of seats active
Target 8594%
Never landed
Project management
31% after 11 months
Target 8531%
At risk
Design tooling
Renews in 40 days
Target 8552%
Needs your attention
Project management never landed 31% active after 11 months, renews in 63 days Act now
Design tooling drifting 52% active, down from 71% Watch
Collaboration suite at ceiling 94% active, consider a volume tier Healthy
One decision moves this: cut the seats nobody activated before the next renewal.
Usage Signals
Adoption, utilization, and engagement trends.
Data as of Apr 30
Odau intelligence
Adoption is improving, but engagement depth is uneven across teams.
Adoption rose 12% this quarter, driven by core productivity tools. Deeper feature use remains concentrated in a few departments.
Adoption
72%
+12pp
Active users
4,812
+8%
68/100
Utilization
61/100
Engagement
18days
Time to adopt
78%usage
Activation
Feature engagement
Relative engagement by department
IT Finance Operations Sales HR
LowHigh
Underused tools
Low engagement and adoption
DataCatalog Pro12%
Workflow Builder18%
Advanced Analytics22%
AI Assistant24%
Sandbox Studio16%
Guidance Five tools have licences no one has opened in 90 days. Review licences →
ODAU
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Executive Owner
Intelligence layer
+ New request
Health score
82 Healthy +5 vs last quarter
Twelve monthsBenchmark
Fastest
Access requests
Cleared in 1.2 days
Target 3 days88%
Slowest
Procurement approvals
Stalled at 9 days
Target 3 days34%
Unowned
14 systems
No accountable owner
97% owned67%
Needs your attention
Procurement approvals stalled 9 requests waiting more than a week Act now
14 systems without an owner No one accountable at renewal Assign
Access requests clearing fast 1.2 day average, well inside target Healthy
One decision moves this: approvals are the bottleneck, and two people hold them.
Operational Health
Workflow and implementation performance, gaps, and risks.
Data as of Apr 30
Odau intelligence
Operations are stable — approval cycle time is the one thing holding the quarter back.
Cycle time is running 2.6× above target, driving delayed requests and backlog growth in provisioning.
Top operational risk
Approval cycle time
2.6× above target, impacting 18% of requests.
Workflow status
Last 30 days
Requests submitted1248
In review432
Approved770
Provisioned645
Completed612
Service level performance
Approval cycle time4.2 daysHigh
Workflow completion rate89%On track
Provisioning SLA adherence91%At risk
Health score
76Good
+6 pts vs last month
Next best actions
Rebalance approval workload across teams
Automate provisioning for low-risk access
Assign renewal owners for 14 contracts
Guidance Approval workload is concentrated on two people. Rebalance approvals →
ODAU
Search across tools, vendors, contracts…
Executive Owner
Intelligence layer
+ New request
Waste identified
$4.3M Recoverable $2.1M captured YTD
Twelve monthsBenchmark
Largest source
Unused licenses
29% of all waste
Of total waste29%
Fastest win
Duplicate tooling
$2.2M, high confidence
Of recoverable51%
Watch
Auto-renewals
9% and rising
Of total waste9%
Needs your attention
Overlapping analytics tools $2.2M recoverable, high confidence Act now
Auto-renewals rising 9% of spend renews without review Watch
$2.1M captured year to date Against a $4.3M identified baseline On track
One decision moves this: consolidate the overlapping analytics tools this quarter.
Financial Insights
Spend clarity, waste detection, and cost control.
Data as of Apr 30
Odau intelligence
Your spend is well managed — but $4.3M in unnecessary spend is reaching your bottom line.
Explore top opportunities
Top opportunity
$2.2M
Consolidate overlapping data analytics tools across 6 teams.
High confidence
Total annual spend
$34.2M
Waste detected
$4.3M
Recovery opportunity
$6.8M
Savings captured YTD
$2.1M
Top savings opportunities
High impact. Actionable now.
1Consolidate data analytics tools$2.2MHigh
2Optimize SaaS license utilization$1.6MHigh
3Eliminate overlapping security tools$1.2MMedium
4Renegotiate cloud commitments$0.9MMedium
5Remove unused subscriptions$0.7MMedium
Identified this quarter $6.6M
Waste composition
$4.3MWaste
Unused licenses 29% Low adoption 21% Duplicate tools 17% Overlapping contracts 13% Auto-renewals 9%
View waste analysis →
Guidance $2.2M sits in overlapping analytics tools across six teams. Explore savings →
Intelligence in the record

Not a dashboard you visit.Judgement where the decision is.

One tool, one renewal, one decision — with the reasoning and the evidence already assembled.

Technology/Data & AI/Company
Company
Approved · owned Renews in 52 days
Owner
M. Ellis · Data
Annual cost
$240,000
Access
61 users · 4 admins
Utilization
Down 18%
Contract
3 yr · auto-renews
Notice window
Closes in 22 days
Vendor
Direct · 4 contracts
Lifecycle
In production
Access & governance
Seats assigned61 Active in 30 days38 Idle · reclaimable23 Last access reviewFeb 09
Consumption
12 months
Committed capacityUsed 82%
Activity
Apr 12Commitment tier stepped up at renewal+$40K
Mar 03Analytics team migrated two workloads out−9 seats
Jan 28Overlapping warehouse approved for FinanceDuplicate
Odau intelligence Reading now
You are about to renew 18% more capacity than you used.
Two workloads left in March. A second warehouse was approved for Finance in January and covers the same function.
Root cause
Tier stepped up before usage was reviewed
Confidence
High · validated
Over-committed
$40K this term
Related in your portfolio
A second warehouse, same functionOverlapping Two tools doing one jobConsolidatable
Every figure traces back to the system it came from.
Your call
Right-size at renewal$140K / yr Consolidate with Finance$210K / yr Renew as isNo change
Odau assembles the case. It does not make the decision.

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